In Sydney Harbour alone, over 20,000 registered recreational vessels are either privately owned or commercially used. Cruising by boat is widely seen as the best way to view the beauty of the Harbour.
Many Australians and visiting tourists often rent a boat to enjoy the view. The thriving Sydney party boat rental industry brings big events out into the water to make special events even more beautiful. As VIP Boat Hire knows, many clients and customers opt for a private party boat, so Sydney Harbour becomes the ultimate backdrop to their special occasion.
How to Plan a Private Boat Party
Plan a theme or central activity
Consider the celebration you’re planning the private party for. It may be for a birthday, a wedding, a major career milestone, a big corporate event, or a once-in-a-lifetime achievement. It could even be something as simple as a friend reunion. Plan your party theme and activities.
For example, if you’re celebrating the 50th birthday of a relative who enjoys fishing, plan for a boat trip that includes fishing activities around the bay. Another example is for a sweet sixteen celebration. The party boat should fit an evening with lights, live music, and entertainment.
Prepare to choose and rent a boat
Before anything else, you have to plan for the boat. The location, ambience, and central activity of the night revolve around the type of boat you choose.
- Your budget
Determine how much you’re willing to spend for the boat rental. Many factors affect the final price of the boat, such as the size, the duration, and the features on it. You also need to consider costs for wharf pick-up and drop-off, cost of the food, entertainment, any potential décor for the boat.
- The setting
Identify a location where you’d like to have your event. This way, you’re able to map out a route for your cruise. For example, you may want to cruise slowly down Sydney Harbour, or you can go on a sightseeing course that takes you past the Sydney Opera House, Garden Island, Fort Benison, and more. If you’re planning on going fishing, take note of the ideal fishing spots to which you can drive the boat.
- Size of the party
Make a list of how many people you’ll be inviting to your get-together. The size of the party determines the ideal boat size for your event. Not only will it determine how much room the boat should have, but the cost of the boat rental should be divided among them. Remember:
- Small boat or catamaran – 10-46 people
- Small yacht – Under 50 people
- Luxury or large yacht – Over 50 people
- Staffing concerns
If you’re renting a small boat, consider whether or not you’ll be driving it by yourself. For parties that need larger boats, consider whether or not you plan to hire a boat staff to go with your boat rental.
Remember that the number of staff members you hire will affect the number of people on the boat. Furthermore, additional staff members will determine the cost. Every staff member will have an hourly rate of at least $250.
Plan for refreshments
Consider the kind of food you want onboard. A small group can pack their own food and drink to eat and enjoy onboard. For a middle-sized party on a small yacht, they have room to fry or grill fish they’ve caught during the cruise. But for formal events and large parties, catering may be necessary.
All of this needs to be factored into the budget, and once again, it will take up space. Speak to your caterer about the kind of food you’ll need and how you’ll bring it aboard the boat. Another option is to ask the boat company if they offer dinner and refreshments that you can have bundled into a boat rental package.
Plan additional needs
Décor, music, lighting, sporting equipment, and other similar items need to be considered as well. You’ll need it to put the party ambience together. However, you need to speak to the boat company before bringing this on board.
Consult with the company at least a couple of weeks before the party date to ensure that these items are permitted onboard. This way, if you find that some of your items are not allowed, you still have time to change them. Moreover, the company may offer you an inclusive package that can provide you with these things.
Get a Quote from a Reputable Boat Company
Ensure that you contact a reputable, experienced boat rental company well before your planned rental or party date. They’ll be able to provide you with a good quote that suits your party needs. Provide them with all the details of your onboard event, how many people are involved, and more. They’ll be able to give you a more comprehensive list of fees and can even provide suggestions on how to make the party more memorable.
VIP Boat Hire has been renting out party boats in Sydney Harbour for years, providing a full-service wait staff, live entertainment, dining services, and more to our clients. We have the experience of holding events of all sizes on board and can provide you with what you need to make your event memorable.